Last Updated: 15 June, 2024
ABOUT THIS POLICY AND
YOUR PRIVACY
Your privacy is
important to JobFits ("
JobFits",
also referred to as "
we",
"
us", and "
our"). This Privacy Policy
explains how we collect, use, and disclose your Personal Information when you
interact with us or otherwise access or use any of the website, products, or
services that are owned, operated, sold, or otherwise provided by JobFits,
including our website (
https://jobfits.ca/)
and all associated subdomains (collectively, the
"
Website"), the JobFits
platform (the "
Platform"),
and any other website, documents, applications, instruments, software,
hardware, products, or services that contain a link or direction to this
Privacy Policy (together, the "
Services").
Please
read this Privacy Policy carefully to understand how we deal with your Personal
Information. By using or accessing our Services, you accept and agree to be bound by
and comply with this Privacy Policy. If you do not agree with this Privacy
Policy, you may choose not to use the Services. Please also refer our General
Terms and Conditions.
JobFits will obtain consent where required by law for the collection,
use, and disclosure of Personal Information. By accessing or using the Services
or otherwise submitting your Personal Information to us, you consent to our
collection, use, and disclosure of your Personal Information for the purposes
and in the ways described in this Privacy Policy. If you do not agree, you may
choose not to use our Services.
This Privacy Policy
may change from time to time and at our sole discretion to comply with
applicable privacy laws, regulations, standards, and best practices in Canada
or elsewhere, as well as our process and available technologies. All changes
will be effective immediately upon posting. Where such changes are significant
or materially affect your rights under this Privacy Policy, we will provide you
with notice of such changes by email. Your continued use of the Services after
we make any changes means that you accept and consent to those changes, so
please check this Privacy Policy regularly for updates. If you have any
questions or concerns about this Privacy Policy, please contact our Privacy
Officer at info@jobfits.ca.
WHAT IS PERSONAL INFORMATION?
"Personal Information" is
information relating to an identified or identifiable individual. It can
include, but is not limited, to an individual’s name, home address, phone
number, email address, age, sex, gender, health, marital or family status,
identifying numbers, government identification information, financial
information, educational history, technical information (including device and browser type), IP address , and geo-location
information.
Personal Information
does not include certain business contact information used for employment,
business, or professional purposes, nor does it include de-identified,
anonymous, or aggregated information used for statistical or research purposes.
HOW PERSONAL INFORMATION IS COLLECTED BY JOBFITS
Personal Information
is collected from you (as a "User")
when you access or use the Services. This Personal Information is collected in
many ways and for different reasons, as explained in this Privacy Policy, but
is generally collected for the following purposes:
·
to deliver the Services and monitor their quality and operation, including the
matching of employers with eligible employees based on job criteria and
candidate profiles;
·
to receive payments for the Services
delivered to you;
·
to understand your needs and preferences
and those of our other clients;
·
to respond to your requests about the Services;
·
to conduct research and statistical
analysis on our Services;
·
to administer and enhance yours and other
clients' relationship with us;
·
to comply with audit, compliance, and legal
requirements, including any reporting or enforcement requirements with respect to residential tenancies or human rights laws (including bylaws), policies, guidelines, boards, or tribunals in Canada or elsewhere;
·
to manage and develop our business,
including customizing our Services for current and future clients and creating
new industry partnerships;
·
to communicate about current or future
products, technology, and service offerings;
·
to allow you to participate in interactive
features, chats, geo-location functions, or similar features on, in, or
regarding our Services;
·
to conduct due diligence and carry out
business transactions that may involve the purchase, sale, disclosure, or
transfer of Personal Information;
·
to comply with this Privacy Policy; and
·
any other purposes
for which we have consent (or do not need consent) under applicable law.
Please note that as
our Services involve matching prospective employees with prospective employers,
some limited employee contact information may be shared with the employer to
facilitate further communication once a match is made. After the match is made,
however, we are no longer involved in the collection and sharing of your
personal information. As such, once the match is made, it is your
responsibility to exercise caution and use discretion when communicating with
employers and other users of JobFits, including when providing or otherwise sharing
any of your personal information, and, in the case of employers, to ensure compliance
with all applicable privacy laws, including the Personal Information Protection
and Electronic Documents Act (PIPEDA) and any applicable provincial privacy
legislation.
Most of the
Personal Information we collect from you is collected directly, when you
actively provide your Personal Information to us by creating an account, uploading
your resume and other documents, sharing job preferences, or otherwise
interacting with us or through our Website or Platform. The Personal
Information we collect directly from you may include:
·
individual
information, such as name, age, date of birth, marital status,
sex, gender, and/or preferred pronouns;
·
contact
information, such as email address, phone number, physical
address, and mailing address;
·
geo-location
information, such as your exact or approximate location when
using the Services in order to find employees or job postings close to you;
·
employer account
information, such as username and passwords to access the Services,
your transaction history, interactions with us, communications and marketing
preferences, and any other information provided in your account;
·
employee account information, such as
username and passwords to access the Services, identification information, geo-location
information, communications preferences, and any other information provided in
your account;
·
biographical information, such as work
history, education history, curriculum vitae, family information, hobbies, or interests;
·
government identification information, including
copies of photo identification for identify verification; and
·
any other information
you directly provide to JobFits.
This Personal
Information is collected so you can create and maintain an account with us,
purchase and use our Services safely and with full functionality, and otherwise
communicate with us about our Services including our Website and Platform.
We also need this Personal Information to protect the security of your
account, to allow you to access all of our Services' features, to deliver
technical support and for troubleshooting with our Services, and to send you
important information about JobFits and our Services, such as safety
information, updated features, material changes to our General Terms and
Conditions and this Privacy Policy, and any violations or breaches of our
policies.
Jobfits' payment
collection services are provided by Stripe Payments Canada, Ltd. ("
Stripe"), a third-party software
platform used to accept payments in connection with web and mobile applications
(“
Payment Processing Services”). Stripe will collect Personal Information from
you in order to accept your payments.
Stripe has its own
Privacy Policy which will govern how Stripe uses, collects
and shares your Personal Information, however, you acknowledge and agree that
in providing its Payment Processing Services, Stripe may transfer, process,
disclose and store customer and payment data outside of Canada. For more
information, on how Stripe may use your data, go to
https://stripe.com/en-ca.
·
We only collect financial
information to verify and process payments for our Services as well as for
fraud detection and prevention, and tax and financial reporting. WE ARE NOT RESPONSIBLE FOR ANY PRIVACY OR
INFORMATION BREACHES RELATED TO A THIRD-PARTY SERVICE LINKED OR DIRECTED
THROUGH OUR WEBSITE.
·
If you opt-in and
consent to receive marketing information from JobFits, we will process
your email address and send you marketing information about our Services, as
well as newsletters and advertisements.
We also collect certain information automatically when you interact with
us or the Services. The Personal Information we collect automatically from you
may include usage information, such as information about your
interaction with our Platform, Website or other online platforms such as search
engine(s) and keywords used to find our Website, requested pages, referring
pages, pages visited on our Website, log files for our Website and Platform,
date and time of Website access, frequency of visits, and pairing of devices to
your account; and
This Personal Information is collected to maximize how our Services
work, to help identify and resolve technical errors, to monitor safety and
operational issues, and to provide quality support.
WEBSITE COOKIES AND COLLECTED INFORMATION
Cookies are files which are stored on your computer or
device after you visit the Website.
We may use cookies to understand how our Website are used
and to help us improve your overall online experience. Except for strictly
necessary cookies (as described below), most of the cookies on our Website
expire at the end of your current session, except some that may have an
extended lifespan. Some cookies, however, are persistent and will never expire.
Our Website may use the following types of cookies:
·
Strictly
Necessary – These cookies are necessary for the essential
functions of the Website (for example, for effective security or communication)
and cannot be switched off in our systems. You can set your browser to block or
alert you about these cookies, but this may impact the functionality of the Website.
·
Visitor
Statistics and Performance – These cookies collect aggregate
information and statistics from our Website regarding visitors, length of
visit, date of visit, bandwidth used, pages viewed, and sites visited before
and after leaving our Website. Personal Information is not directly linked to
this information, such as your name, address, email, or telephone number.
·
Website
Preferences – These cookies are used to provide the Services or
remember settings to enhance your visit; for example, text size or other
preferences that improve your online experience. The information collected by
these cookies is anonymous and does not enable us to track your browsing
activity on other website. By using our Website, you agree that we can place
these types of cookies on your device. If you prefer to restrict, block, or
delete cookies from our Website, you can adjust your browser settings (see how
to change cookie settings in Edge, Chrome and Safari). If you
choose to disable all cookies, we cannot guarantee that the Website will work
as expected.
HOW PERSONAL INFORMATION IS DISCLOSED TO THIRD-PARTIES
We may disclose your
Personal Information to JobFits employees and contractors, or to companies that
are related to us, including any parent companies or subsidiaries of JobFits.
However, we will only do so on a need-to-know basis as described in this
Privacy Policy or as permitted by applicable law.
We may also disclose
Personal Information to third parties, including service providers for our Website
and Platform, or to government departments, agencies, or authorities that
regulate residential tenancies or human rights in Canada or elsewhere (the
"Third-Parties"). Third
Parties may also provide us with services related to customer support,
information technology, payment processing, sales and marketing, data analysis,
research, legal compliance, and surveys.
These Third-Parties
may access the Personal Information for the following purposes:
·
help maintain the security of our Website,
network, and system;
·
collect, store, and/or process data on behalf of JobFits;
·
help us better deliver the Services and improve
their features;
·
provide marketing and/or promotional
assistance;
·
analyze how the Services are used;
·
help JobFits
create industry partnerships to improve our Services;
·
monitor and enforce applicable
laws, policies, and requirements; and
·
with your consent, for any
other purpose disclosed by us at the time you provide the information.
JobFits does not sell
your personal information or disclose it for any reason other than for the
purposes set out in this Privacy Policy.
Contractual Measures and Third-Parties
When possible, we
will use contractual measures to
restrict how Third-Parties use your Personal Information under this Privacy
Policy and applicable law. Such contractual measures will require Third-Parties
in Canada or internationally to:
·
keep Personal
Information confidential;
·
use Personal
Information only for the purposes for which we disclose it to them;
·
use non-Personal
Information that has been de-identified where possible;
·
process Personal
Information with at least the same standards set out in this Privacy Policy;
and
·
maintain privacy and
security standards that comply with this Privacy Policy and applicable privacy
laws.
Our Website may also include links to third-party website,
plug-ins, services, social networks, or applications. By clicking on those
links, you may allow the third-party to collect, use, or disclose your Personal
Information. If you follow a link to a third-party website, please note that
the policies of those third-parties will govern your interactions and any
Personal Information collected by them. We do not accept any responsibility or
liability for the policies of third-parties. Because we do not control
third-party website, we encourage you to read the policies of every website you
visit.
It is also possible
that, despite our safeguards and best efforts, your Personal Information may be
accessed by law enforcement, governmental agencies, or national security
authorities in the places where the Third-Parties are located.
We may also disclose
your Personal Information in the limited circumstances described below:
·
When You Agree or Direct Us to Share: You may authorize us to disclose your Personal
Information with others, including third party providers related to the
operation of our Services. For example, we may need to disclose your Personal
Information to third parties who provide hosting, analytics, and communication
infrastructure.
·
For External Processing: We may disclose Personal Information to Third-Parties and/or to other
entities who are instructed to process the Personal Information for us, using
appropriate confidentiality and security measures under this Privacy Policy.
·
For Business
Transactions: If JobFits’s
business or assets are sold or financed (for example, in bankruptcy,
receivership, or liquidation), Personal Information may be disclosed under
confidentiality restrictions for due diligence purposes or collected, used, or
disclosed by JobFits’s successor in accordance with this Privacy Policy.
·
For Business
Transfers: If JobFits’s data
or information is transferred to a new entity in a business transfer (including
reorganizations, amalgamations, mergers, and acquisitions) the privacy policy
of that entity will be posted on the Website and will govern the collection,
use, and disclosure of your Personal Information going forward. JobFits is not
required to communicate such a transfer to you in advance; however, this
Privacy Policy will be updated as needed as part of the business transfer.
·
For Legal Reasons or to Prevent Harm: We may use or disclose Personal Information: to
comply with a law, regulation, legal process, or governmental request; to
assert legal rights or defend against legal claims or proceedings; or to
prevent, detect, or investigate illegal activity, fraud, abuse, violations of
our terms, threats to the security of Services, public safety, or safety of an
individual.
If a legal process
(for example, a search warrant, court order, or subpoena) requires disclosure
of your Personal Information, we will use our best efforts to notify you, except
if the law prevents us from notifying you. If a legal process imposes a
non-disclosure period, we will only provide notice to you after the
non-disclosure period expires. We may not be able to provide you with notice in
urgent or counterproductive circumstances either (for example, when there is a
public safety issue or an individual emergency).
We may aggregate,
redact, de-identify, or anonymize your Personal Information so that it can no
longer be associated with you individually ("Non-Personal Information"). For example, we may use anonymous
markers or anonymous IDs.
We reserve the right and may use or disclose any such Non-Personal
Information for any legitimate purpose including research, statistical, or
business purposes, without further notice to you and without your consent. Further,
we may disclose such Non-Personal Information publicly or to Third Parties (for
example, in public reports about our Services, in research, statistical, or
scientific studies, and to our service providers).
HOW PERSONAL INFORMATION IS RETAINED AND PROTECTED
We will retain your
Personal Information as long as needed or reasonable to fulfil the purposes for
which it was collected, for our legitimate business interests, for legal and
regulatory compliance, and to prevent harm, as described in this Privacy Policy.
JobFits processes and
stores Personal Information at a private server location hosted by digitalocean
in Toronto, Canada. We use physical, electronic, contractual, and
administrative measures appropriate for the sensitivity of the Personal
Information and designed to secure your Personal Information from accidental
loss and from unauthorized access, use, alteration, and disclosure. We may use
Third-Parties to ensure the appropriate measures are used.
We only retain your
Personal Information for as long as necessary to provide you with the Services
or as required under law. We use appropriate security measures when destroying
Personal Information, including shredding paper records and permanently
deleting electronic records.
The security of your
Personal Information also depends on you. Where you have a password to access
your account or to use our Services, you must keep this password confidential.
Please use a strong password and do not share your password with anyone.
Unfortunately, the
Internet is not completely secure. Although we use all reasonable efforts to
protect your Personal Information, we cannot guarantee the security of your
Personal Information transmitted via our Website or to our Services. We are not
responsible for any circumvention of privacy settings, or failure to comply
with security measures, on the Website or in our Services.
HOW TO ACCESS, CORRECT, OR DELETE YOUR PERSONAL INFORMATION
JobFits uses all
reasonable efforts to keep your Personal Information accurate and complete. We
rely on you to tell us if your Personal Information needs changes. You also
have the right to correct your Personal Information.
If you discover an
error in your Personal Information, your JobFits account lets you change and
delete certain Personal Information. For instance, you can edit or delete
certain data you provide to us in your account and delete your account if you
wish. You may also contact our Privacy Officer for this purpose and we will
make changes where reasonable possible. We will not change your Personal Information
if we believe the change would violate any legal requirement or cause the
information to be incorrect.
We may ask you to
send a correction or deletion request in writing, and we will need to confirm
your identity before making a requested correction or deletion.
If you choose to
delete your account and stop using our Services, we will use our best efforts
to delete your Personal Information within 30
days. However, please note it may take up to 90 days to delete all your Personal Information, due to our systems
and Third Parties who store and process data for us. We may also need to retain
some information for legal or governmental reasons, for safety or security
concerns, or to prevent harm.
You have the right to
request access to your Personal Information. However, please be aware that JobFits
may not provide access to information that is confidential commercial
information, that was collected to investigate a breach of contract or a
violation of law, that is related to dispute resolution, that may be withheld
by law, or that may be subject to lawyer-client privilege or other form of
confidentiality protection. To access the Personal Information we hold about
you, please contact our Privacy Officer.
CONSENT AND HOW TO WITHDRAW
We use and disclose
Personal Information only for the purposes for which the Personal Information
was collected as described in this Privacy Policy. By agreeing to this Privacy
Policy, you consent to our collection, use, and disclosure of your Personal Information
as described in this Privacy Policy.
If we wish to
collect, use, or disclose your Personal Information in any other way or for any
new purpose not described in this Privacy Policy, we will ask for your consent
to do so (including by updating our Privacy Policy), unless consent is waived
under the applicable law.
When you consent to
the collection, use, and disclosure of your Personal Information, you also have
the legal right to later withdraw or modify your consent, completely or
partially. To do so, please contact our Privacy
Officer. Please note that any withdrawal or modification of consent could
prevent us from being able to provide you with certain Services or to enable
certain features or functions. We will do our best to explain the impact of
your decision on the Services when you contact our Privacy Officer.
INTERNATIONAL TRANSFERS OF PERSONAL INFORMATION
JobFits does not transfer Personal Information outside of
Canada, and our servers are located in Canada to limit the movement of your
Personal Information across borders.
NO INFORMATION FROM CHILDREN
Our Services are not intended to be used or accessed by
children (minors) under 18 years of age. We do not knowingly collect, use,
disclose, or solicit Personal Information from children under such age and we
ask that no one under such age provide their Personal Information to us. If we
learn we have accidentally collected Personal Information from a child without
parental consent, we will delete that Personal Information immediately. If you
believe we might have received Personal Information about a child, please
contact our Privacy Officer.
EUROPEAN UNION AND CALIFORNIA RESIDENTS
JobFits does not
intend to collect, use, or disclose Personal Information or otherwise monitor
the Personal Information of clients who visit the Website or purchase or use
the Services from the European Union (the "EU") or from California, USA ("CA"). If we do end up collecting Personal Information from the
EU or CA, we will take immediate action to safely dispose and destroy that
Personal Information as soon as we are notified that we are in possession of
Personal Information from the EU or CA. If you believe that we have collected,
used, or disclosed Personal Information from the EU or CA, please notify our Privacy Officer immediately.
HOW TO CONTACT US AND OUR PRIVACY OFFICER
If you object to the
collection, use, or disclosure of your Personal Information, if you are seeking
access to your Personal Information that is held by us, or if you wish to
complain, make an inquiry, or ask questions about this Privacy Policy please contact our
Privacy Officer at
info@jobfits.ca.
CHANGES TO THIS PRIVACY POLICY
We may update this
Privacy Policy from time to time as we add new Services, as we improve our
current offerings, and as technologies and applicable laws change. You can
check the “Last Updated” icon at the top of this page to see when changes are
made. Any changes take effect as soon as we post them on our Website.
We will notify you if
material changes are made to the Privacy Policy, and obtain your consent where
required by applicable law. We will provide notice to you by email, by posting
the notice on the Website, or by posting on any of our applications or
platforms that link to this Privacy Policy.